Job details
For one of our clients, an international shipping company based in Geneva, we are seeking an experienced Executive Assistant to support the CEO.
Your mission:
- Support the CEO in the execution of strategic initiatives, ensuring priorities are followed up and delivered on time.
- Coordinate tasks across departments and senior stakeholders to ensure alignment on key projects and operational matters.
- Assist with day-to-day executive operations, including agenda management, meeting preparation, follow-up actions, and internal coordination.
- Track key deliverables, deadlines, and decisions to ensure smooth execution and proper follow-up.
- Act as a key point of contact between the CEO, senior management, board members, and external stakeholders.
- Prepare meeting materials, reports, presentations, briefing notes, and executive documentation.
- Support internal communication and ensure information flows efficiently between teams.
- Contribute to improving administrative processes, coordination tools, and operational routines.
Your profil:
- Minimum 5 years of experience supporting C-level executives, senior management, or board members.
- Previous experience in shipping, maritime, logistics, trading, or an international business environment would be a strong asset.
- Proven ability to manage priorities, coordinate projects, and follow up on complex operational matters.
- Highly proactive, autonomous, structured, and able to work in a fast-paced environment.
- Excellent written and verbal communication skills.
- Strong organizational skills, attention to detail, and ability to handle confidential information with discretion.
- Fluent in English and French; German or another language would be an asset.
- Comfortable preparing presentations, reports, minutes, and executive-level documentation.
- Hands-on, reliable, flexible, and able to interact effectively with stakeholders at all levels.
Ampersand World – Connecting experts in trading, logistics
Important Note: We take great care in reviewing every application and, on average, respond within three weeks. However, if your background does not fully match the experience required or if you are transitioning into a new field, please note that due to the high volume of applications, we may not be able to respond individually.
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