Job details

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We are hiring on behalf of two Geneva-based philanthropic foundations, one focused on nature conservation and sustainable finance, the other on education and early literacy in Africa. Both are mission-driven, collaborative organization with small, high-impact teams. As they continue to grow, we are seeking a full-time Administrative Coordinator to support the day-to-day operations across both foundations. This shared role will ensure smooth coordination, effective internal communication, and reliable support across a wide range of administrative activities.

Your mission:

Working closely with the executive leadership of both organizations, you will be at the heart of their operations—helping to keep their missions running efficiently and professionally.

Key responsibilities:

• Coordinate recurring internal meetings, including agendas, scheduling, and follow-ups
• Provide executive assistance to one of the Directors, including correspondence and calendar management
• Support essential HR tasks and onboarding processes
• Assist in preparing internal communications and presentations
• Liaise with shared service providers (accounting, legal, HR)
• Monitor payments, process invoices, and support donation tracking
• Help ensure a smooth, well-organised hybrid work environment across both teams

A clear time allocation between the two foundations will be set at the outset and reviewed regularly to maintain balance and efficiency.

Profile sought:
We’re looking for a highly organized, discreet, and proactive professional who enjoys enabling the work of mission-driven teams.

• Prior experience in administrative coordination, ideally in the non-profit or philanthropic sector
• Excellent organizational skills and attention to detail
• Strong communication skills and a collaborative mindset
• Fluency in English; French is a strong plus
• Familiarity with Geneva-based foundation operations is a plus
• Comfortable managing priorities across multiple teams with independence and discretion

 

What we offer:

• A meaningful role supporting two impactful philanthropic missions
• Flexibility through a hybrid work setup (Geneva-based)
• The opportunity to work closely with experienced leadership in a values-driven environment
• A stable, full-time position with room for autonomy and growth

Want to play a key role in a high-impact environment with a strong sense of purpose?

Apply now!


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