Receptionist

For one of our clients, a legal firm, we are seeking to recruit a Receptionist who will play a crucial role in creating a positive and welcoming environment for clients and ensuring the smooth operation of daily administrative tasks.

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Your mission

  • Greet and welcome clients, visitors, and staff in a courteous and professional manner
  • Assist clients and visitors by providing information, directing them to the appropriate person or department
  • Ensure a high level of hospitality, making clients and visitors feel comfortable and valued
  • Schedule and confirm appointments for attorneys and other staff members
  • Maintain the appointment calendar, ensuring accuracy and efficiency
  • Receive and distribute incoming mail, packages, and courier deliveries
  • Prepare outgoing mail and packages, ensuring proper postage and documentation
  • Provide general administrative support to the legal team, including photocopying, scanning, and filing documents
  • Assist with overflow tasks from other departments as needed
  • Monitor and order office supplies as necessary

Your profile

  • High school diploma or equivalent
  • Proven experience as a receptionist or in a similar customer-facing role
  • Excellent verbal and written communication skills
  • Professional demeanor and strong interpersonal skills
  • Ability to multitask and prioritize in a busy legal environment
  • Proficient in Microsoft Office Suite and great attention to details
  • Fluent in French and English (both written and spoken) any other language an asset