For one of our clients, a legal firm, we are seeking to recruit a Receptionist who will play a crucial role in creating a positive and welcoming environment for clients and ensuring the smooth operation of daily administrative tasks.
Your mission :
- Greet and welcome clients, visitors, and staff in a courteous and professional manner
- Assist clients and visitors by providing information, directing them to the appropriate person or department
- Ensure a high level of hospitality, making clients and visitors feel comfortable and valued
- Schedule and confirm appointments for attorneys and other staff members
- Maintain the appointment calendar, ensuring accuracy and efficiency
- Receive and distribute incoming mail, packages, and courier deliveries
- Prepare outgoing mail and packages, ensuring proper postage and documentation
- Provide general administrative support to the legal team, including photocopying, scanning, and filing documents
- Assist with overflow tasks from other departments as needed
- Monitor and order office supplies as necessary
Your profile :
- High school diploma or equivalent
- Proven experience as a receptionist or in a similar customer-facing role
- Excellent verbal and written communication skills
- Professional demeanor and strong interpersonal skills
- Ability to multitask and prioritize in a busy legal environment
- Proficient in Microsoft Office Suite and great attention to details
- Fluent in French and English (both written and spoken) any other language an asset
