Place: Geneve - Switzerland
Publication Date: 14/09/2021
Ref: PC006721

Job Details

If you are a positive person and want to join a small, strong and competent team, then this role is for you.

You will be responsible for planning and overseeing all administrative support and office services for our team.

This includes office management, corporate communication and administrative duties.

Diplomacy and discretion in handling sensitive matters.

Your missions:

Office Management

  • Organize general information to staff
  • Screen incoming calls with highest level of professionalism and follow up as appropriate
  • Maintain current physical and electronic office filing systems
  • Assist staff with ensuring office policies and procedures are being adhered to
  • Monitor and maintain office supplies inventory; ordering of supplies and equipment
  • Maintain a safe and secure working environment
  • Make arrangements for coffee/water/snacks/lunch for important guest and meetings

Executive Assistant to CEO

This position requires superb judgment, communication, organization and multi-tasking skills

Strong skills in reporting.

Administration

  • Coordinate administrative activities internally and externally (various providers, suppliers)
  • Maintain a comprehensive filing system, electronic and paper
  • Monitoring and recording petty cash expenditures
  • Process credit card reconciliation reports
  • Works with the fiduciary in processing and paying the monthly bills
  • Responsible for recording and preparing the minutes of management meetings
  • Meeting preparation, documentation and follow-up
  • Travel coordination
  • Conduct special projects
  • Creating spreadsheets, presentations, documents and reports
  • Ensuring security and confidentiality of data

Communication and Marketing

  • Participate in special projects
  • Ensuring that various publications on social media are up to date
  • Follow customer program development

Your profile:

  • Minimum 5 years of professional work experience in such role
  • University degree preferably in business administration, management
  • At ease with small accounting, human resources and business management principles and procedures
  • Exceptional planning, organizing, and prioritizing skills
  • Excellent oral and written communication skills – fluent in French and English (both written and spoken) mandatory
  • Extremely detail oriented - Initiative, decision-making
  • Able to work independently and multi-task
  • Strong interpersonal skills, energetic, creative; enjoy assisting people working in small office
  • Excellent technology skills including all Microsoft Office applications (Excel, Word, PowerPoint, Outlook…)
  • Good understanding of social medias philosophy a serious asset
  • Excellent presentation – Photo mandatory
  • Get a top positive attitude and result oriented
  • Represent the company in the highest professional manner
  • Apply with cv + motivation letter mandatory
  • check more about us on website, social media (LinkedIn and Instagram...)